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Traveller Information

Congratulations on booking your expedition to Antarctica!

Information for passengers travelling on board Ocean Nova & Magellan Explorer.

We are thrilled you will be travelling on this incredible adventure to the White Continent. Here you will find additional details that we require from you, information to help you plan for your trip as well as some ideas on other destinations you might like to visit in South America either before or after your Antarctica cruise. At any time if you wish to discuss the details or your cruise or additional travel arrangements including flights, insurance, pre and post tour travel arrangements please contact your booking agent.





Arrival in Ushuaia, Punta Arenas (Fly the Drake), or Port Stanley (Falklands)
For passengers beginning in either Punta Arenas or Ushuaia, Day One of your itinerary is an arrival day. You will be met at the airport by a representative and transferred to your hotel. In the afternoon you will attend a mandatory briefing that provides important information about your cruise.  
For passengers beginning in Port Stanley, you will be met at the airport and taken to town before boarding the ship that afternoon.


Disembarkation in Ushuaia
On the day of disembarkation we highly recommend that you book your flights to depart after 12 noon. Please be aware that we will not be held responsible for the late arrival of the ship from your voyage.  

Disembarkation in Punta Arenas (Fly the Drake)
For fly cruises that fly back from King George Island (South Shetland Islands) generally one night’s post cruise accommodation is included. You can fly out the next day from Punta Arenas at any time. Please check with your agent if your departure includes this post cruise accommodation.

Disembarkation in Port Stanley (Falklands)
Upon arrival to Port Stanley you will disembark and be transported to the airport for your ongoing flight. 

Fuel Surcharges
Please note that your cruise booking may be subject to fuel surcharges should world oil prices increase significantly prior to the time of your departure. Cruise operators do attempt to factor this price into your tour cost. However, unexpected rises in the cost of marine fuel can result in a fuel surcharge that will depend on the cost of oil per barrel and the individual ship operator. By booking a tour with us, you agree that this may be the case with your booking. You will be advised of any surcharge once we have been notified of the surcharges from the cruise operator if this situation arises.  

International Flights to meet your cruise
International flights to join your cruise will be available for booking approximately 11 months prior to tour departure date. Please contact your booking agent to discuss flight options available for your travel arrangements. Please see below for some suggestions on pre and post cruise itinerary options in South America.  

Travel Insurance
Travel insurance is compulsory for all travellers and policy details must be provided prior to your final documentation being issued. We strongly recommend you obtain a policy for the level of cover at the time of booking you are comfortable with ensuring it meets our minimum guidelines. For more information on Travel Insurance please refer to the Antarctica Travellers Guide below or contact your booking agent.  

Terms and Conditions
By making the booking, he or she has read and has agreed to be bound by these terms and conditions. Please click HERE to view.  





International Maritime Regulations require that all passenger information is collected and a manifest is kept for each expedition. To fulfill these obligations, certain information is required from you. We will send you forms as they become available for your voyage, please fill these out in a timely manner and send them back to us NO LATER THAN 100 days prior to departure (or as the form states). Some forms can be submitted directly online. 

Some examples of the forms you may need to fill out are: 'Passenger Details Form', 'Medical Form', 'Parka Size Form', and 'Optional Activity Form'. You will receive the required forms for your expedition from your booking agent.





The ship provides boots for loan on your polar adventure. Please CLICK HERE for the ships online store for Antarctica gear.





The following activities are available on selected voyages. Please see below for more information. Contact your booking agent with any queries, to check availability and check pricing:

-Kayaking in the far-flung corners of the world is an experience guaranteed to refresh your soul. Paddling in small groups, you will glide between ice flows, brash ice and icebergs dotted with wildlife. Previous kayaking experience is required. Limited availability. Price dependent on your voyage, please contact your booking agent for price and availability.

-Snowshoeing is a unique way to explore Antarctica. Snowshoeing makes walking up gentle slopes a breeze, allowing you to explore places others struggle to reach in boots alone.





We have some additional resources to help you prepare for your upcoming trip to Antarctica, as well as some excellent itinerary ideas to explore South America pre or post your cruise.


Optional Activity

Paddle through the majesty of the icebergs with your guide and live the experience of seeing varied birds, seals and whales in their natural habitat.  

Optional Activity

Head off the beaten track to walk atop fresh snow and visit places that are inaccessible by foot with our showshoeing excursions available on this voyage.

About the
BAE 146 Aircraft

The BAE-146 aircraft was manufactured in the United Kingdom by British Aerospace (which later became part of BAE Systems).

About the
Magellan Explorer

Named after the famed explorer, Ferdinand Magellan, the MV Magellan Explorer is the first small passenger ship purpose-built for Antarctica fly cruises

About the
Ocean Nova

The MV Ocean Nova is a modern, comfortable vessel. accommodating just 78 passengers in comfortable outside cabins, all with exterior views.

Travellers Guide

Check out our Antarctica Travellers Guide to help you prepare for your Antarctica adventure. Includes information about joining cities, what to pack and more.

Beyond Antarctica
South America Add-ons

There are many incredible places to explore in South America. Let us inspire you with our top itineraries to add pre or post your Antarctic cruise.

Travellers Guide
Latin America

Useful traveller information about each country in Latin America, from the climate, visa requirements, local currency and everything in between.

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